• Construction data management and control: Receive, check, classify, code and archive all project records and documents.
• Manage the issuance, retrieval and version updates of documents per the document control procedure; monitor document processing status between the Investor, Consultants and Contractors.
• Ensure documents are distributed to the right recipients, at the right time and in the correct version; monitor and control the project data system.
• Internal document control and standardization: Research, draft, update and improve management documents, processes, regulations, guidelines and forms for the Construction Management Department.
• Standardize document storage systems and internal drafting/distribution procedures to ensure accuracy, timeliness and correct addressees.
• Periodically review and evaluate the effectiveness of internal management documents and propose process optimization.
• Digital data and system management: Monitor, manage and control the entire project data system on ERP, SharePoint or the Company’s centralized document management platforms.
• Update all records and documents on the system promptly per folder structure and access control rules. Periodically verify completeness, accuracy and consistency between electronic data and physical archives.
• Administrative and overall planning: Establish, update and control administrative plans, coordination schedules and overall project schedules at the information management level of the Department/Project.
• Participate in coordination meetings, monitor and follow up on meeting conclusions and commitments regarding document/record delivery timelines.
• Compliance control, assessment and audit support: Control compliance with document storage, security and management regulations. Prepare and provide complete records for internal audits, inspections and periodic assessments.
• Coordinate in compiling Lessons Learned on document management upon project completion.
• Perform other duties as assigned by direct management.

• Education: University degree or above in Construction/Project Management/Construction Economics.
• Knowledge: Understanding of construction standards and codes. Solid knowledge of document management methods and models (Document Control System) and document lifecycle control processes.
• Experience: Minimum 5–7 years in a document/data control role at an Investor, General Contractor or Project Management Consultant. Experience drafting organizational management documents and building/operating electronic document storage systems. High-rise project document management experience is an advantage.
• Skills: Proficient in MS Office (Word, Excel, PowerPoint). ERP knowledge is an advantage. English communication skills for work. Strong systematic thinking, analytical and problem-solving skills.
• Personal qualities: Responsibility; Integrity; Innovation.

Rewarding Your Contribution

• Competitive, negotiable salary commensurate with your capabilities and performance
• Statutory insurance contributions and benefits in accordance with applicable laws
• Performance bonuses for achieving targets and year-end bonuses based on business results
• Bonuses for public holidays, Lunar New Year and the Company’s anniversary
• Employee Stock Ownership Plan (ESOP) opportunities for outstanding talent, managers and future leaders

Comprehensive Benefits

• Office lunches
• Health insurance and 24/7 accident coverage
• Annual health check-ups and preventive screenings
• Annual team-building events, a year-end party, sports and recreational activities
• Birthday and wedding gifts, childbirth allowances and transportation support for business travel

Personal & Professional Growth

• Opportunities to participate in leadership and professional training programmes locally and internationally
• A dynamic, creative work environment with room to innovate, grow and reach your full potential